Known for its unique canals, bicycle-friendly cities, and scenic beauty, the Netherlands is among the top European tourist destinations in the world. 

The country is a perfect getaway for those who are looking for a lively experience. According to the Statistics Netherlands (CBS) report, the number of foreign visitors rose to 20.4 million in 2023.

Indians require a Schengen visa to visit the Netherlands. The Schengen visa process involves a visa application along with a visa appointment.

The Netherlands visa appointment is necessary to procure a Schengen visa for Indians. 

The visa appointment for the Netherlands isn’t too difficult to schedule, however, one must be thoroughly prepared for it.

From the dress code to addressing the officials, everything must be taken care of. 

Our guide to the Netherlands visa appointment will help you prepare for your visa interview so that you get one step closer to visa approval without any hindrance. 

Why do I need to get a Netherlands visa appointment?

The Netherlands visa appointment aims to check if an applicant meets the criteria to enter the country and has the relevant documents as proof. 

The objective of an appointment is to verify the intended travel plans, accuracy of visa application and documents, motives of the application, his/her character, etc.

Documents required for a visa appointment for the Netherlands 

Here is the list (not exhaustive) of documents you will be required to produce during your Netherlands visa appointment: 

  • Completed and signed the Schengen visa application form.
  • Less than 10 years old Indian passport valid beyond three months after you depart from the Netherlands. The passport must have at least two blank pages.
  • The last three months' bank statements, and ITR statements showing proof of sufficient funds.
  • NOC or leave issued by the employer.
  • Schengen travel insurance covering the entire trip and worth atleast 30,000 EUR.
  • Proof of accommodation.
  • Travel itinerary explaining your travel plans.
  • Cover letter explaining your intent of travel, expected return date, etc.
  • Proof of admission/enrollment from college or university, in case of student.
  • Proof of employment with three-month salary slips, in case employed.
  • Two-year tax returns, three-month bank statements, and business license, in case of self-employed.

Note: It is important to remember that the documentation for a visa depends upon the type of visa you are applying for.

You may be required to produce additional documents to support your visa application during the appointment process. 

How to book a Netherlands visa appointment?

Booking your visa appointment for the Netherlands isn’t a difficult process.

However, one must be mindful of their intent of travel as the officials expect a straightforward answer regarding the purpose of visit. 

In case you have visited the Schengen region in the past 6 months, a visa calculator will help you determine the number of days you will be allowed to stay.

The visa appointment for the Netherlands can be booked using the VFS Global Application Centre.

You must have a completely filled visa application form before booking your appointment.

One can find the application form on the official website of the Netherlands embassy.

Follow the steps below to book your appointment easily:

  • Visit the VFS Global website.
  • Fill your country of origin and country of travel.
  • Select the ‘Book an appointment’ option.
  • Log in with your credentials and fill in the necessary information.
  • Select a date and time from the available options that is the most convenient for you.
  • Confirm your Netherlands visa appointment.

Can I reschedule my visa appointment for the Netherlands?

Yes, you can reschedule your Netherlands visa appointment twice.

However, if you arrive late or skip the appointment, you will not be able to reschedule or cancel. You must make a new appointment after 24 hours. 

In case you need an early visa appointment or cannot schedule the appointment according to your preferred slot, certain countries extend the option of Walk-in Appointments.

Contact the Visa Application Centre to confirm if the option is available for you.

What happens during the visa appointment?

Here’s what you can expect at a Netherlands visa appointment:

  • Verification of documents: Submit your visa application form and supporting documents. The officials will make sure all the documents are verified and true to their knowledge.
  • Collection of Biometric data: Collection of fingerprints and photographs to confirm the candidate’s identity.
  • Visa interview: A brief interview may be held to examine the intent of travel, travel plans, length of stay, etc.
  • Visa fee payment: You may be required to pay the visa application fee.
  • Related inquiries: The officials will ask any other related questions or information they need to process your visa application.

Dress Code for Netherlands Visa Appointment

Leaving a good impression is crucial at the time of your visa appointment. After all, the appointment determines whether your visa will be approved or rejected.

Make sure to adhere to the formal dress code for your visa appointment.

Here are some tips for your dress code conduct:

  • Stick to neutral colors such as black, white, grey, blue, etc. to look professional.
  • A business casual outfit is preferred including a collared shirt, pants, and formal shoes for males. For females, a top, skirt, or pants are preferred.
  • Grooming goes a long way. Make sure your hair is properly styled. 
  • Do not wear any bold accessories. Keep the jewelry minimal in case you prefer to wear it.
  • Maintain personal cleanliness. The clothes should look presentable and ironed. 

Things to remember for a successful visa appointment for the Netherlands

Conduct is foremost during a visa appointment. Make sure to present your best self during the visa interview.

Here are a few tips to keep in mind during your Netherlands visa appointment:

  • Be clear, concise, and straightforward while making your point. Confidence is the key.
  • Accuracy is very important. Give a detailed explanation of your travel plans and intent so as to not leave any room for suspicion.
  • Make sure you leave an impression of strong ties to your home country. The officials should be convinced that you must leave the Netherlands after your intended visit otherwise your visa application may be jeopardized.
  • Include your evidence, that is, your documents to support your claims. It will make your case stronger. 

With an easy Netherlands visa appointment process, it has become easier for Indians to travel.

The procedure is mostly straightforward. However, if you still have some doubts or queries regarding visa appointments, Visa2fly is always at your beck and call. 

Our team of experts will guide you through the entire visa process and train you for the interview so that you can catch the flight to the Netherlands without any hassles!